Accounting Operations Associate

Accounting Operations Associate - Careers At Genesys Works Career Opportunities with Genesys Works A great place to work. Careers At Genesys Works Share with friends or Subscribe! Current job opportunities are posted here as they become available. Subscribe to our RSS feeds to receive instant updates as new positions become available. Back To Openings Accounting Operations Associate Department: Finance Location: START YOUR APPLICATION FLSA Status: Regular Full-Time Hourly Location: 100% Remote in the following states only: AL, CA, CO, CT, DC, FL, GA, IL, KS, MD, MA, MN, NJ, NY, OH, OK, OR, PA, TN, TX, VA, WA Hourly rate: $31.65 per hour Organizational Overview Genesys Works is a dynamic multi-entity non-profit organization dedicated to empowering young people to thrive in life. Our mission is to provide pathways to career success for high school students in underserved communities through skills training, meaningful work experiences, and impactful relationships. We are committed to transparency, accountability, and maximizing the impact of our resources. Currently in eight cities across the country, we are positioning ourselves for future growth and have an exciting opportunity for an experienced Accounting Associate to join the National Team. Job Summary Reporting to the Director of Accounting Operations, the Accounting Operations Associate will support the day-to-day accounting operations of the organization, with a primary focus on accounts payable, payroll, and benefit-related processes. This role will serve as a key backup to both the AP Manager and Payroll Manager, ensuring continuity, accuracy, and timeliness across transactional workflows. The ideal candidate will possess strong attention to detail, organizational discipline, and a solid foundational understanding of accounting principles. This position requires the ability to manage recurring operational processes, prepare routine journal entries, reconcile payroll and benefit-related liability accounts, and coordinate with third-party providers for retirement and benefit remittances. Because we are a small and collaborative team, the Accounting Associate must be dependable, proactive, and willing to step in where needed. The ideal candidate demonstrates strong follow-through, communicates clearly across departments, and is comfortable supporting a wide range of operational accounting tasks to ensure the organizations financial processes run smoothly and accurately. Essential Job Functions - Accounts Payable Support: Serve as backup to the AP Manager on all accounts payable processes, including invoice processing, vendor setup and maintenance, payment preparation, coding accuracy, and documentation retention. Assist with resolving vendor inquiries and ensuring timely disbursements. - Payroll Support & Reconciliations: Serve as a backup to the Payroll Manager on payroll processing activities and related reconciliations. Assist with payroll journal entries, payroll liability reconciliations, and coordination of payroll-related reporting. - Assist with day-to-day onboarding and termination processing for part-time Yearly Participants (YPs) in GoCo, including, but not limited to: - Maintain and update YP employment status in Salesforce to ensure system alignment between GoCo and SF - Support workflow processing for: Bank account updates, Tax withholding update, Employment status changes - Process routine W-2 reprint requests - Assist with bi-annual SSN and address verification reviews, including follow-up and documentation - Support W-2 review processes prior to distribution - Provide administrative support for payroll-related compliance tracking and documentation - Benefits & Retirement Plan Accounting: Prepare and record general ledger entries related to 403(b) elections, employer contributions, and remittances. Coordinate submissions to third-party providers for 403(b), HSA, and FSA contributions. Record HSA and FSA activity and ensure proper reconciliation to provider reports. - Liability Reconciliations: Perform balance sheet reconciliations for payroll-related liabilities, accrued compensation, benefits payable, retirement contributions, and other assigned liability accounts. Identify discrepancies and assist in resolution. - Routine General Ledger Entries: Prepare standard journal entries related to payroll, benefits, accounts payable, and other recurring operational transactions in a timely and accurate manner. - Virtual Mail Processing: Review and distribute virtual mail received. Prepare and send a weekly summary email outlining mail received and ensure proper routing and documentation. - Certificates of Insurance (COI) Coordination: - Submit new and renewal COI requests to HUB as needed. - Route requests requiring additional endorsements, limits adjustments, or clarifications to appropriate internal staff for review and follow-up. - Data Integrity & System Support: Assist in maintaining accuracy of financial data across accounting and payroll systems. Support data uploads and system processes related to AP, payroll, and benefits. - Grant & Site Support (Operational Level): Assist in providing payroll and AP-related documentation to support grant reporting, audits, and site inquiries as requested. - Perform Security Deposits reconciliation and ensure proper tracking and reporting. - Assist with Commercial Liability Insurance allocation and related journal entries. - Audit & Compliance Support: Provide documentation and schedules related to AP, payroll, retirement plans, and benefits during annual audit and compliance reviews. - Assist with administrative and monitoring tasks related to the annual mass onboarding process (as directed) including, but not limited to: - Follow up with Sites regarding required uploads or missing information - Prepare and validate data files for review - Document process steps and lessons learned for continuous improvement - Support cross-functional coordination between Sites, NPT, and Finance as needed - Compliance & Best Practices: Adhere to organizational policies, GAAP, and internal controls. Identify opportunities for process improvement within AP and payroll workflows. - Other Duties as Assigned: Provide additional operational accounting support and special project assistance as directed by the Director of Accounting Operations Essential Job Qualifications - Associate Degree in Accounting, Finance, or a related field preferred (or equivalent relevant experience). - 24 years of accounting experience, with exposure to accounts payable, payroll processing, or operational accounting functions. - Foundational understanding of general ledger accounting and basic accounting principles (GAAP). - Experience performing balance sheet reconciliations, particularly payroll- and liability-related accounts, preferred. - Familiarity with payroll processes, benefit remittances (e.g., 403(b), HSA, FSA), or retirement plan coordination is a plus. - Working knowledge of internal controls and standard accounting procedures. - Proficiency in accounting software and at least intermediate Microsoft Excel skills (e.g., pivot tables, VLOOKUP/XLOOKUP, basic formulas). - Strong attention to detail with a high degree of accuracy in processing transactions. - Effective organizational skills and ability to manage recurring deadlines and multiple operational workflows. - Clear and professional written and verbal communication skills. - Ability to work independently in a fully remote environment while collaborating across multiple time zones. - Demonstrated reliability, initiative, and a willingness to learn and grow within the accounting function. Desired Qualifications - Accounting experience in non-profit organizations and multi-entity environments. - Experience with Sage Intacct is a plus. - Additional experience with Vena or other Accounting reconciliation tools, Gusto, or other Payroll software; Box, OneDrive, or other shared platforms; Salesforce; MS Teams, Outlook, and Word; Adobe Acrobat Pro. - Operational execution and task management competency - Ability to manage recurring accounting processes independently - Strong organizational and deadline management skills - Process execution and follow-through reliability - Month-end close execution and accountability - Transaction processing accuracy and timeliness - Reconciliation ownership and variance resolution - Detail-oriented financial reporting support Compensation Package In our quest to be a nonprofit employer of choice, we offer: - Competitive compensation commensurate with experience and qualifications. - Medical, dental, and vision insurance. - Company-paid life and disability insurance. - Generous paid time off policy, (10) company paid holidays, and Soft Close between Christmas and New Years. - 403(b) retirement savings plan with company match after one year of employment. - Communications allowance. - Focus Fridays and Flexible work arrangements. Our Commitment to People Genesys Works is an equal opportunity employer who is committed to fostering an equitable, inclusive, and respectful workplace where all individuals feel valued and empowered. It starts with our talented candidates. We celebrate diversity in all its forms and seek to recruit, support, and retain talent that reflects the culturally diverse communities we serve. Discrimination or harassment of any kind has no place here START YOUR APPLICATION Visit Our Home Page © 2026 Genesys Works Applicant Tracking System Powered by