Active International is a company that values growth and collaboration, and they are seeking a Billing & Reconciliation Coordinator to support their Finance Team. This entry-level role involves executing daily billing operations, vendor coordination, and month-end close activities.
Responsibilities
- Assist in preparing supporting schedules and reconciliations for month-end close
- Upload client invoices to portals such as Coupa and Tungsten
- Track missing purchase orders and support mapping to client accounts
- Monitor shared billing inboxes and organize completed items
- Respond to basic client billing queries and escalate complex issues
- Transfer vendor invoices from Edenred to OX and validate tax codes (e.g., QST vs. HST)
- Support resolution of Edenred hold queue items and ensure proper invoice coding
- Communicate with vendors to resolve documentation gaps or payment delays
- Update invoice records based on vendor changes (e.g., station transitions)
- Assist the Billing Analyst and AR/AP Manager in reconciling credits and invoice mismatches
- Maintain documentation for audit readiness
- Help track billing delays and support reporting efforts
- Participate in team meetings and contribute to process improvement discussions
- Maintain confidentiality and integrity of financial data
- Perform other duties as required to support the Finance Team
- Help verify general ledger codes and ensure accurate classification of financial transactions
- Review expense reports and vendor invoices for completeness and escalate discrepancies
- Collaborate with internal teams (e.g., media, operations) to gather missing data and resolve issues
Skills
- Education in Finance is an asset
- 0–2 years of experience in billing, finance operations, or accounts receivable
- Strong attention to detail and organizational skills
- Basic proficiency in Microsoft Excel and financial systems
- Good communication and problem-solving abilities
- Willingness to learn and adapt in a fast-paced environment
- Familiarity with invoice processing tools (e.g., Edenred, MediaOcean DS/OX) is a plus
Benefits
- A caring, diverse, and inclusive culture with an open, collaborative work environment where your ideas and input are valued
- A flexible, hybrid approach to at-home and in-office work
- A competitive health and dental benefits package, including a health care spending account
- Access to an on-site gym, wellness programs, and fitness/mental health allowances
- Career development, training opportunities, and tuition assistance
- Daily Commute benefits
- Free parking, proximity to two major highways, and a variety of restaurants in the East Beaver Creek neighbourhood in Markham
- Volunteering opportunities, fundraising, and charitable donation matching through AMS Cares
Company Overview
Working with Active International enables you to fund your advertising using your company's own products, assets or services. It was founded in 1984, and is headquartered in Markham, Ontario, CAN, with a workforce of 501-1000 employees. Its website is https://activeinternational.ca/.
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