Marshall, Gerstein & Borun LLP provides intellectual property advice and legal services to innovative businesses and institutions. The Biotechnology Prosecution Assistant supports a patent prosecution team by assisting with U.S. and foreign patent matters, managing docketing, and collaborating with legal professionals to ensure efficient workflow and high-quality client service.
Responsibilities
- Assist with workflow for U.S. and foreign patent filings, including reviewing foreign associate communications, coordinating formalities, tracking documents, ordering certified copies, and preparing documents for legalization
- Support patent prosecution activities, including USPTO e-filings and preparation of Information Disclosure Statements (IDS) by locating and uploading references to IPDAS and USPTO systems
- Analyze, organize, and manage polynucleotide and amino acid sequence information; prepare sequence listings and respond to sequence listing requests
- Prepare and review correspondence with foreign associates and clients regarding applications, filing requirements, and prosecution updates to ensure accuracy and timeliness
- Assist with maintaining patent dockets, tracking deadlines, providing data collection, reporting, and general support to the patent prosecution team
- Manage administrative tasks including mail processing, courier packages, expense reports, check requests, invoice processing, copying, scanning, labeling, and document organization to support day-to-day operations
- Work closely with paralegals, attorneys, and support staff to ensure efficient workflow, strong communication, and high-quality client service
Skills
- Bachelor's degree in Biology, Chemistry, or an equivalent biological science required
- Patent prosecution experience or training within a law firm setting preferred
- Familiarity with electronic research tools and patent prosecution filing systems
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Exceptional attention to detail, problem-solving abilities, and strong organizational skills
- Effective verbal and written communication skills with individuals at all levels
- Ability to maintain high accuracy and low error rates
- Adaptability and flexibility in job responsibilities based on strategic goals
- Ability to exercise sound judgment, maintain confidentiality, and use discretion
- Professional demeanor that effectively represents the firm
- Initiative and accountability for projects
- Ability to work independently, manage shifting priorities, and meet deadlines
- Flexibility to work before or after normal hours as necessary to meet job demands
- Patent prosecution experience or training within a law firm setting preferred
Benefits
- Competitive salary, overall compensation and 401(k)
- Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
- In-house and external learning and development opportunities
- Career Coaching Services
- Generous health insurance, mental health and well-being benefits
Company Overview
- Marshall, Gerstein & Borun is a legal services company specializing in IP litigation and transaction services. It was founded in 1955, and is headquartered in Chicago, Illinois, USA, with a workforce of 51-200 employees. Its website is http://marshallip.com.