Job Summary:
We are seeking a detail-oriented Business Operations Analyst to support Clinical Operations through contract management, financial planning, and data analysis. This role serves as a key liaison between FP&A, Procurement, Suppliers, Clinical Operations, and Vendor Management teams.
This is a hybrid remote and office based role that will require 2 days in office in Cambridge US location or Philadelphia US location.
Key Accountabilities:
Contract & Purchase Order Management
• Partner with FP&A, Procurement, Suppliers, and Clinical Operations to ensure accurate, transparent, and timely contract and purchase order creation
• Collaborate with Clinical Portfolio Management Vendor Management to enter contracts, track purchase orders, and manage change orders for Functional Service Provider (FSP) engagements
• Maintain comprehensive documentation and tracking systems for all contractual agreements
Financial Planning & Analysis Support
• Support the Clinical Business Operations team with budget development, forecasting, and long-term planning activities
• Generate variance analyses for projects, identifying trends and potential issues
• Provide decision-making support through data-driven insights and recommendations
• Develop forecasting models and scenario planning tools (e.g., what-if analyses, budget impact assessments)
Reporting & Analytics
• Create and distribute regular reports including:
• FTE (Full-Time Equivalent) reporting
• Financial variance reports
• Custom ad-hoc reports as needed
• Ensure reporting accuracy and timeliness to support business decisions
Data Management & Systems
• Lead or contribute to data mapping projects supporting transitions to new databases and tracking systems
• Maintain data integrity across multiple platforms and systems
• Identify opportunities for process automation and efficiency improvements
Continuous Improvement
• Drive continuous improvement initiatives within the Clinical Business Operations function
• Maintain focus on delivering value-add services relating to resource planning and financial planning
• Recommend and implement best practices for operational excellence
Skills:
• Bachelor's degree in Business Administration, Finance, Accounting, or related field
• 4+ years of experience in business operations, financial analysis, or related role within the clinical research industry
• Strong proficiency in Microsoft Excel and financial reporting tools
• Experience with contract management and procurement processes
• Excellent analytical and problem-solving skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to work collaboratively across multiple departments
• Knowledge of FSP engagement models
• Experience with ERP systems and financial planning software
• Project management experience
• Advanced Excel skills (pivot tables, VLOOKUP, macros)
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