Do you thrive on precision, accountability, and execution? We are looking for a detail-driven professional who can own processes, manage complex workflows, and ensure that nothing slips through the cracks. If youâre a disciplined operator who takes pride in being the backbone of a growing business, this role is for you.
Transaction Coordination â Manage transaction workflows end-to-end, utilizing transaction management software to keep deals on track and ensure all documents are in order.
Podcast Coordination â Source and qualify guests, manage outreach, and schedule recordings with accuracy and timeliness.
Email Campaigns â Draft and deliver 3 recurring campaigns on schedule, maintaining clean lists and consistent reporting.
Marketing Support â Coordinate one blog topic per month with the team, create graphics/newsletters in Canva, and ensure execution of posting schedules.
Property Management Support â Handle tenant communications, oversee lease renewals, and coordinate repair contractors (can be taught).
Acquisitions Support â Follow up with potential real estate acquisition leads, document progress, and escalate qualified opportunities.
Team Meeting Support â Attend weekly meetings as secretary, produce accurate notes, assign action items, and drive completion.
Systems & CRM (GoHighLevel)Â â Manage user accounts, monitor inbound lead assignments, and maintain workflow accuracy.
Executive Support â Control calendars, tasks, and communications, ensuring leadership is focused on high-value work.
Fluent in English (written and spoken)Â Spanish is as bonus
2+ years as an Executive Assistant, Marketing Coordinator, or VA, ideally with transaction coordination experience.
Demonstrated ability to learn and excel with new technology.
Proficient in Canva, G-Suite, and at least one project/task management tool (such as trello or clickup).
Familiar with GoHighLevel and able to create/manage workflows.
Strong attention to detail and an independent problem-solver.
Strong written/verbal communicator with a bias for action and results.
Experience as a transaction coordinator for a real estate team.
Experience with being an executive assistant
Experience with property management tasks (tenant communications, lease renewals, contractor coordination).
Podcast coordination or production support experience.
Direct impact working with a successful real estate agent, podcast host, and realtor team leader.
Exposure to real estate acquisitions and property management operations.
A fast-paced environment where execution and accountability are valued and recognized.
Competitive compensation:Â $1,500â$2,000 USD/month depending on experience.