About the position
We are seeking a highly organized and discreet Executive Assistant to support
and anticipate the needs of senior leadership within the Law and Compliance
Department(s). This role serves as a trusted partner to the Executive(s) and
team, ensuring seamless day-to-day support while managing sensitive and
confidential information with the highest level of professionalism, discretion,
and sound judgment. The role involves managing complex administrative tasks;
coordinating meetings, travel, and communications; and supporting various
department operations.
Responsibilities
• Manage Compliance senior leadership calendars, schedule meetings, resolve
scheduling conflicts, and prioritize competing needs.
• Coordinate meeting logistics including travel, conference rooms, technology
setup, and catering as applicable.
• Coordinate effectively with a team of other Executive and administrative
assistants across Symetra to understand internal dynamics and build and
maintain a strong rapport to support cross- department/cross-function needs,
to identify process improvements, and also to ensure own ongoing professional
growth, tech savviness, and general upskilling.
• Prepare meeting agendas and materials; take meeting minutes as needed;
support large department meetings including scheduling and follow-up.
• Compose, edit, and proofread a variety of communications on behalf of leaders
(correspondence, reports, policies, forms, and other materials).
• Support presentation development through research, detailed editing,
attention to brand standards, and preparation of summary materials and
reports.
• Maintain confidential filing systems (electronic) and coordinate use of and
access to department databases and information systems by Executives and
their team
• Reconcile invoices and expense reports; assist with purchasing and vendor
coordination as needed.
• Organize team events (team building, offsites, department
programs/initiatives) and support internal communications.
• Handle incoming calls and emails, screen, and route appropriately, and
prioritize time-sensitive requests.
• Provide light project coordination support (tracking deliverables, monitoring
status, completing project tasks for leaders and team).
Requirements
• College degree or equivalent work experience required.
• 5–8 years of relevant administrative or executive support experience,
preferably supporting senior leadership.
• A professional who projects competence through your communication,
organization, and demeanor.
• Proven ability to handle confidential information with discretion and
professionalism.
• Strong written and verbal communication skills; comfort drafting, editing,
and proofreading executive communications.
• Highly organized, detail-oriented, and able to manage multiple priorities in
a fast-paced environment.
• A curious, adaptable, strategic thinker who remains composed under pressure.
• Strong calendar management, time management, and customer service skills.
• Solid critical thinking skills and ability to work independently with sound
judgment.
• Experience with multiple technology and software platforms including
Artificial Intelligence tools.
• High school diploma required.
Benefits
• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate
vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid
holidays
• Give back to your community and double your impact through our company
matching
Apply Now
Apply Now