Executive Assistant to the CEO
Remote
About the role
We’re looking for an exceptional Executive Assistant / Personal Assistant to partner closely with Sparrow’s CEO during a critical phase of growth.
The CEO views her role as setting Sparrow’s vision and hiring and managing a high-performing executive team. Her time is extremely limited—and it’s essential that she spends that time only on the highest-impact work that requires her attention.
In this role, you will act as a force multiplier for the CEO and for Sparrow as a whole. You’ll help increase the velocity at which the CEO can meet, delegate, and make decisions, while ensuring strong follow-through and visibility across the executive team on CEO-dependent work.
This role is expected to be 90% Executive Assistant work and 10% Personal Assistant work, supporting both professional and limited personal logistics so the CEO can operate at her highest level. This is a fully remote role but may require up to 25% travel to the Bay Area, where the CEO is located. This is a role where accountability and ownership are extremely important, and at times it may require your schedule to flex with little notice.
Here’s what you’ll do
Partner closely with the CEO on priorities and execution
Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly
Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation
Partner with the CEO to action-plan how key initiatives and tasks will be completed
Own inbox, calendar, and communication management
Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively
Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup
Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective
Prepare context and materials so meetings are efficient and effective
Drive follow-through and executive visibility
Track CEO-dependent projects, decisions, and action items across the executive team
Provide visibility to relevant stakeholders on status, dependencies, and next steps
Ensure nothing important stalls due to lack of follow-up or coordination
Operate with a high-ownership mindset
Take initiative to directly tackle tasks when appropriate
When you’re not the right person for a task, proactively leverage internal partners or external resources to get it done
Approach problems with a solutions-oriented, “figure it out” mentality
Build and improve systems and processes
Create and continuously improve processes that increase executive and organizational efficiency
Stay up to date on tools and technology that improve administrative workflows
Bring recommendations for how Sparrow’s executive operations can run more smoothly
Provide light personal assistance
Maintain the CEO’s personal calendar and ensure it is coordinated with work commitments
Schedule personal appointments while avoiding conflicts with professional priorities
Partner with the CEO to build systems that make her personal life more efficient (e.g., meal planning, wardrobe management, recurring life admin)
About you
5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments
Exceptional written communication skills, including the ability to write clearly in another person’s voice
Strong judgment and prioritization instincts. You know what matters most and why.
A high-ownership mindset and comfort operating independently
Experience creating, improving, and maintaining processes
Professionalism and confidence working with senior leaders and external stakeholders
High emotional intelligence, discretion, and attention to detail
Comfort supporting both professional and limited personal logistics
What This Role Is Not
This is not a passive, task-only administrative role.
Success requires strong judgment, proactive ownership, and the ability to think critically about priorities—not just execute instructions.
This is not a role with rigid boundaries between responsibilities.
While the role is primarily Executive Assistant work, it includes Personal Assistant support. The goal is to enable the CEO to operate at her highest level—not to adhere to an inflexible job description.
This is not a gatekeeping or power-centered role.
The Executive Assistant is a facilitator and partner, not a blocker. The goal is to increase clarity, access, and momentum across the organization.
This is not a role for someone who prefers highly structured, static environments.
Priorities will evolve, and success requires comfort with ambiguity and change.
This is not a stepping-stone role for someone uninterested in long-term partnership.
This role is designed for someone who wants to build a trusted, enduring partnership with the CEO and grow alongside Sparrow.
Compensation
This is a full-time salaried position with compensation of $80,000–$140,000 depending on experience and location.