Global Ministries Administrative Assistant

About the position The Global Ministries Administrative Assistant plays a vital role in the worldwide ministry of TEAM. This job requires cross-cultural understanding, sensitivity, compassion, and confidentiality, as well as a thorough understanding of the organization TEAM and the different functions of each office. In addition, the Global Ministries Administrative Assistant manages a variety of tasks such as communications, scheduling, and TEAM conference arrangements on behalf of the Senior Directors for Global Ministry. In this role, a ministry of investing and caring for our missionaries will develop. Responsibilities • Assist with directing general inquiries and communication to the appropriate individuals • Coordinate communications with staff, TEAM leadership, and Ministry Area Leaders • Respond to inquiries and write email/ letters on behalf of Global Ministries Leadership • Assist with team communications within the Global Ministries Leadership • Manage a large variety of e-mail and other communication on a daily basis • Prepare documents and reports as requested by Global Ministries Leadership • Schedule/screen appointments for Global Ministries Leadership • Assist Global Ministries Leadership by scheduling and planning work to meet project deadlines and to be prepared for meetings • Carry out special projects as assigned by Global Ministries Leadership including research, event management, and/or implementation of special projects • Coordinate the logistical planning and organization of large group events as needed • Manage specific tasks/projects as requested by Global Ministries Leadership such as mailings, surveys, scheduling, or basic research • Handle special projects assigned by Global Ministries Leadership such as organizing conference calls, and administering regional conferences or leaders consultations • Provide administrative and secretarial support to Global Ministries Leadership for reports, correspondence, articles, etc. • Edit, format, and proof reports and correspondences • Set up and maintain an efficient filing and retrieval system • Record, edit, and distribute meeting notes • Make travel arrangements (air/accommodation/ground transportation) for events • Work independently and/or on a team in special events. For example, overseeing reservations, housing, and meals for periodic gatherings • Participate in scheduled prayer times Requirements • Spiritually mature with a growing relationship with Jesus Christ and passion for reaching the world with the gospel • Minimum of two years of prior administrative experience • A self-starter who has a track record of successful planning, execution, and follow-through to accomplish agreed upon objectives • Detail-oriented and accurate, yet outgoing, personable, and eager to serve others • Demonstrate an attitude of love, compassion, and respect to the employees, missionaries, and partner organizations that we serve • Excellent communication skills (both written and verbal); able to manage communication with teams spread across global time zones • High level of office technology competence; quick to embrace technology; proficient in Google Suite, video conference set-up, various office software tools; experience with CRM database preferred • Able to maintain confidentiality and be professional in communication • Team oriented, teachable, highly organized • Above-average typing, phone skills, and coordination of fast-paced communication while maintaining the accuracy of details Nice-to-haves • Bachelor's degree in a related field preferred • Experience in global missionary service with TEAM or similar agency preferred • Experience with CRM systems such as Salesforce preferred Benefits • Competitive salary • Paid time off • Training & development