Role Purpose
The HRSC Coordinator provides administrative and operational support to the HR Shared Services Center, with a focus on meeting coordination, documentation, invoice processing support, and presentation preparation. The role supports HRSC leaders and teams by coordinating day‑to‑day activities, ensuring accurate financial tracking, and preparing well‑formatted, clear, and brand‑aligned PowerPoint materials based on inputs and direction provided by stakeholders
Key Accountabilities
Administrative & Operational Support
- Coordinate calendars, meetings, and logistics for HRSC related activities
- Organize internal HRSC events such as workshops, training sessions, team days, and recognition events
- Manage event logistics including venue booking, travel, catering, materials, and attendee communication
- Prepare agendas, capture minutes, and track action items, follow up with owners, and maintain clear records of progress
- Organize and maintain shared folders, distribution lists, trackers, and HRSC documentation
- Support coordination of HRSC communications and team events
- Support the HRSC leadership team with daily operational needs and coordination tasks
- Support the onboarding of new HR team members by coordination equipment, access, and induction schedules
Invoice & Finance Coordination
- Process GPT&S invoices in partnership with business owners, Procurement, and Finance teams
- Track purchase orders, invoices, and payment status
- Follow up on outstanding approvals or discrepancies
- Maitain invoice and PO logs and support basic spend tracking
Powerpoint Presentation Development
- Prepare, format, and update Powerpoint decks based on outlines, drafts, or guidance provided by GPT&S leadership
- Apply corporate branding standards, templates, and visual best practices
- Organize slide sequencing, charts, tables, and visuals for clarity
- Support revisions and updates based on feedback
Education, Experience, Technical Skills and Knowledge
Education and Experience
- Bachelor's degree or equivalent experience in Business Administration, Finance, HR, or a related discipline
- 1 year experience in an administrative, coordination, or support roles
Knowledge and qualifications
- Proficient in Microsoft Office, particularly Excel and Powerpoint
- Experience with administrative coordination, including invoices, expenses, meetings, and diary management
- Able to take meeting minutes and track follow up actions accurately
- Strong organizational skills with good intention to details
- Clear written and verbal communication skills
- Able to handle confidential information with discretion
- Proactive, calm under pressure, and comfortable working collaboratively with others