Millennium Health LLC is an accredited specialty laboratory focused on medication monitoring and drug testing services. They are seeking a detail-oriented Human Resources Coordinator responsible for onboarding and offboarding processes, ensuring a positive employee experience, and maintaining accurate HR data management.
Responsibilities
- Coordinate high-volume onboarding using various HR systems and have consistent communication with the new hires to ensure a positive new employee experience
- Submit IT setup tickets, communicate with hiring managers, and schedule and conduct New Hire Orientation both in-person and virtually
- Initiate and monitor background checks and maintain accurate electronic records
- Coordinate the employee exit process, ensuring timely and compliant transition for departing staff
- Work closely with internal partners, including HR Business Partners, managers, IT, and payroll, to coordinate all offboarding steps
- Prepare and distribute state-specific termination packets, ensuring compliance with local employment laws and company policies
- Maintain strict confidentiality and handle sensitive information with discretion, particularly in non-voluntary exits
- Coordinate system access removal, final pay processing in accordance with state last-check laws, benefits termination, and retrieval of company property
- Ensure accurate recordkeeping and timely updates in HR systems to reflect employee departures
- Accurately enter and maintain all employee records for onboarding and offboarding in HR systems
- Ensure all data, background checks, and documentation are complete, up to date, and compliant
- Perform high-volume tasks while maintaining strict attention to detail and data integrity
- Administers and maintains the Learning Management System, including data entry and other administrative tasks
- Partners with teams across the organization to support course launches and training initiatives
- Handles verification of employment requests from both state agencies and company inquiries, including in-person and mail responses
- Responds to unemployment claims in a timely and accurate manner
- Performs all other related duties as required and assigned, and understands that the items in this description are not all-inclusive
- Ability to ensure HIPAA, confidentiality, and compliance policies, procedures, and standards are always adhered to
- Ability to ensure administrative, physical, and technical cybersecurity controls are always adhered to
Skills
- High school diploma/GED with HR certification or equivalent work experience accepted
- Interacted with diverse internal and external stakeholders across all levels and cultural backgrounds
- Coordinated high-volume data entry and onboarding of 10–15 new hires weekly with complex setup requirements
- Conducted employee verification for state and company requests, and managed onboarding/offboarding across all 50 states
- Performed HR tasks using ticketing systems, ATS platforms, and electronic filing systems, including coordinating and reviewing third-party background checks
- Demonstrates strong knowledge of HR processes and procedures
- Familiar with HR laws, I-9 processing, and E-Verify compliance
- Conducts in-person and remote New Hire Orientations effectively
- Adapts quickly to changing priorities while managing multiple tasks
- Provides excellent customer service with a professional and personable approach
- Maintains strong organization and attention to detail
- Applies creative problem-solving to address challenges efficiently
- Bachelor's degree in Human Resources or Business preferred
- Held an HR role in a medium-sized company, preferably within the science or healthcare industry
- Managed an HRIS/HRMS, preferably ADP Workforce Now
- Proficient with DocuSign and Microsoft Office applications
Benefits
- Medical, Dental, Vision, Disability Insurance
- 401 (k) with Company Match
- Paid Time off and Holidays
- Tuition Assistance
- Behavioral and Health Care Resources
Company Overview
Millennium Health is an accredited specialty laboratory. It was founded in 2007, and is headquartered in San Diego, California, USA, with a workforce of 501-1000 employees. Its website is https://www.millenniumhealth.com/.
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