Join the Amex GBT Team as a Junior Planner - Investigator Meetings and Start Your Journey in Event Coordination and Logistics
Amex GBT is a leading company in the travel industry, dedicated to making a positive impact through its work. We are seeking a highly motivated and organized Junior Planner - Investigator Meetings to join our team. As a Junior Planner, you will play a crucial role in supporting the planning and execution of investigator meetings, ensuring seamless attendee management, and providing exceptional logistical support. This is an excellent opportunity to develop your skills and advance your career in event coordination and logistics.
About Amex GBT
At Amex GBT, we believe that travel can be a force for good. Our company is built on a foundation of innovation, collaboration, and inclusivity. We strive to create a work environment that is engaging, challenging, and rewarding for our colleagues. Our mission is to help our clients achieve success while making a positive impact on the industry.
What You'll Do
As a Junior Planner - Investigator Meetings, you will be responsible for:
- Managing attendee inquiries and providing exceptional customer service
- Coordinating travel bookings in collaboration with travel booking teams
- Managing rooming lists and liaising with preferred ground, DMC providers, or third-party vendors
- Ground transportation management and coordination
- Cvent attendee management, including website build and onsite management
- Assisting with meeting materials updates and visa letter management
- Transfer of value reporting management and post-event attendee management
- Managing sign-in sheets and Cvent On Arrival usage for onsite sign-in at meetings
- Ordering meeting supplies as needed
- Attending meeting client calls as needed
- Assisting with attendee communications, including invitations, reminders, and final confirmation emails
- Working on special projects as assigned by team leadership
- Traveling to destinations worldwide in support of client site inspections and/or program operations (up to 40% travel required)
What We're Looking For
To be successful in this role, you will need:
Essential Qualifications
- 2-4 years of meeting coordination experience
- Pharmaceutical meetings attendee management experience preferred
- 4-year degree preferred
- CMP designation preferred
- Ability to communicate effectively and professionally with all levels of management and clients
- Neat and professional appearance
- Ability to work accurately and timely to meet deadlines
- Ability to be flexible and handle change well
- Proven skills for technology and/or software solutions and analytical skills required
- Microsoft Word and Excel experience - Advanced level
- Experience with meeting industry technology required (CVENT)
- Advanced oral and written presentation skills required
Preferred Qualifications
- Experience with pharmaceutical meetings and events
- Knowledge of event planning principles and practices
- Experience with event management software and technology
- Strong problem-solving and analytical skills
- Ability to work in a fast-paced environment and prioritize multiple tasks
Career Growth Opportunities and Learning Benefits
At Amex GBT, we are committed to helping our colleagues achieve success and grow in their careers. We offer:
- Global tuition assistance and access to over 20,000 courses on our learning platform
- Leadership courses and new job openings available to internal candidates first
- Opportunities for professional development and growth
- Flexible benefits tailored to each country, including health and welfare insurance plans, retirement programs, parental leave, and adoption assistance
Work Environment and Company Culture
At Amex GBT, we strive to create a work environment that is engaging, challenging, and rewarding for our colleagues. We offer:
- A collaborative and inclusive culture where your voice is valued
- Flexible work arrangements, including remote work options
- Wellbeing resources to support mental and emotional health for you and your immediate family
- Travel perks, including deals from major travel providers
Compensation, Perks, and Benefits
We offer a competitive salary package, commensurate with experience, ranging from $46,000 to $93,000 per year. In addition to base salary, this role is eligible for an annual Performance-Based Incentive, which rewards participants based on company performance. We also offer a comprehensive benefits package, including:
- Health and welfare insurance plans
- Retirement programs
- Parental leave and adoption assistance
- Travel perks and discounts
How to Apply
If you are a motivated and organized individual with a passion for event coordination and logistics, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to [insert link]. We look forward to hearing from you!
Amex GBT is an equal opportunities employer and welcomes applications from all qualified candidates. We are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process.
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