Licensing Specialist

The Licensing Specialist plays a vital role in supporting the operational, legal, and investment functions of Havenpark Communities. This role is responsible for managing entity-related documentation, licenses, permits, internal processes, and other administrative tasks critical to ensuring compliance and operational efficiency. The Licensing Specialist will work closely with various departments to coordinate acquisitions, renewals, and filings, while also supporting executive leadership with documentation, presentations, and organizational tasks.

An ideal candidate is proactive, organized, and highly detail-oriented, with the ability to problem-solve independently. This role directly impacts risk mitigation, document integrity, and internal process management, contributing to the streamlined operation of Havenpark’s growing portfolio.

Responsibilities

Entity and License Management

Manages the formation, registration, and renewal of corporate entities, including coordination with registered agents.

Oversees operating licenses, business licenses, health licenses, and manufactured home dealer licenses.

Manages state-manufactured housing association memberships, ensuring accurate recordkeeping for community additions and removals.

Administrate and Executive Support

Assists with preparing documents, coordinating executive materials, and supporting leadership with various administrative needs.

Provides notary support for the office (cost covered by Havenpark).

Organizes and maintains electronic and physical files.

Cross-Department Coordination

Collaborates with internal teams on matters related to new acquisitions, post-close follow-up, and refinancing activities.

Coordinates tax appeals and responses with municipalities.

Supports interdepartmental alignment for portfolio-related tasks.

Progress and Compliance Management

Develops and refines internal communication and documentation processes to ensure organizational compliance and risk mitigation.

Manages internal systems for tax tracking and legal documentation.

Special Projets

Assist with ad hoc operational or investment-related projects as assigned by leadership. Provides flexible administrative support as needed to improve operational outcomes.

Qualifications

Education: Bachelor’s degree preferred

Experience:

2+ years in administrative, legal, or compliance-related roles preferred

Paralegal experience or experience with legal documents is a plus

Skills:

Strong organization and attention to detail

Ability to collaborate cross-functionally and meet deadlines

Excellent communication skills and ability to manage multiple priorities

Proactive, self-starting attitude with strong problem-solving ability

Additional Requirements:

Must be able to pass a criminal background check

Willingness to become a Notary Public (sponsored by the company)

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