Chautauqua Institution is a not-for-profit organization that engages in dialogue on significant issues through arts, education, religion, and recreation. They are seeking a Management and Marketing Assistant to support the administrative team in various tasks related to production ticketing, marketing, and event management during the summer season.
Responsibilities
- Report to the General and Artistic Director for all scheduled activities; tasks may also be delegated by other administrative staff as designated by the General and Artistic Director
- Work closely with the General and Artistic Director and administrative team to complete assigned tasks
- Assist Management Associate with production ticketing, digital and paper program creation, and other marketing tasks as assigned
- Serve as copy editor and content creator for all printed and digital materials, including digital programs for all recitals and performances
- Assist with social media brainstorming and content publishing
- Assist with archival video and photography
- Provide administrative assistance and serve as liaison to interworking departments, such as Production, Costumes, Wigs & Makeup, Music, and Administration
- Liaise with CI Marketing to request digital and print collateral
- Liaise with CI Ticketing and FOH teams to provide assistance at all ticketed and ushered events
- Act as a resource for all company members on departmental as well as organization policies/procedures
- Use professional communication skills to answer a high volume of phone calls and emails, answer widely variable questions, respond in a timely manner to all inquiries and relay complete messages/information as required. Answer any questions company members might have about the company
- Maintain company records and filing systems. Author routine email correspondence and complete daily mail distribution
- Responsible for communicating all issues to the Manager and responding to company issues in a timely manner
- Provide event and front of house support for all events; mainstage and ancillary (i.e., opera invasions, song recitals, guild events, staff parties, etc.)
Skills
- Professional communication skills to answer a high volume of phone calls and emails
- Ability to respond in a timely manner to all inquiries and relay complete messages/information as required
- Experience in copy editing and content creation for printed and digital materials
- Ability to assist with social media brainstorming and content publishing
- Experience with archival video and photography
- Administrative assistance skills and ability to serve as a liaison to interworking departments
- Ability to maintain company records and filing systems
- Experience in providing event and front of house support for events
- Ability to communicate all issues to the Manager and respond to company issues in a timely manner
- Flexibility to work evenings, weekends, and/or holidays as required
- Ability to work an average of 40-hours/week, with some opportunity for overtime
Benefits
- Round-trip travel stipend and housing are provided.
- $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work.
- Employer-provided housing and parking off-grounds.
- Employee must provide their own transportation to and from their housing and workplace.
- Traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.
Company Overview
Chautauqua Institution is a non-profit organization that renders performing arts, lectures, worship, events &recreational activity services. It was founded in 1874, and is headquartered in Chautauqua, New York, USA, with a workforce of 1001-5000 employees. Its website is https://www.chq.org.Company H1B Sponsorship
Chautauqua Institution has a track record of offering H1B sponsorships, with 1 in 2023, 2 in 2020. Please note that this does not guarantee sponsorship for this specific role.
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