The Henry M. Jackson Foundation for the Advancement of Military Medicine is a nonprofit organization dedicated to advancing military medicine. The Program Coordinator will provide administrative project oversight for the USU Operations Team, managing budgets, personnel, and event coordination.
Responsibilities
- Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders
- Serves as a primary point of contact for the USU Operations team, liaising information between staff and leadership and responding to inquiries that require interpretation beyond standard operating procedures
- Communicates and coordinates with internal staff and external customers
- Plans and executes staff appreciation activities, ensuring all logistics, supplies, and communications are handled efficiently
- Maintains supervisor’s calendar and makes meeting arrangements as necessary
- Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress
- Administrative duties can include managing multiple HJF sites’ directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects
- Maintains and updates databases and spreadsheets as needed
- Assists with the timely and compliant completion of administrative/security onboarding requirements, including the acquisition of a Common Access Card (CAC) and necessary USU network access
- May include budgetary responsibility to include plan/forecast
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for the role
Skills
- Bachelor's Degree required
- Minimum of 0 - 2 years experience required
- Ability to work independently and exercise sound judgement when solving problems
- Excellent communication skills, with the ability to communicate effectively across multiple levels and groups of people
- Knowledge of organizational objectives, the federal budget process, office automation
- Coordinate many complex systems and programs simultaneously
- Experience with Microsoft Office and Google Suite platforms
- Ability to obtain and maintain a T1/Public Trust background check
- Lifting: Requires lifting materials up to 10 lbs
- Ability to stand or sit at a computer for prolonged periods
Benefits
- Medical, dental, and vision coverage
- Health savings and retirement plans
Company Overview
- The Henry M. It was founded in 1983, and is headquartered in Bethesda, Maryland, USA, with a workforce of 1001-5000 employees. Its website is https://www.hjf.org/.