Note: The job is a remote job and is open to candidates in USA. Ameriflex is a company focused on supporting public sector markets, and they are seeking a Proposal Coordinator to enhance their proposal submission process. The role involves collaborating with analysts and writers to ensure high-quality, compliant proposals are submitted on time, while maintaining organization and accuracy throughout the lifecycle of the proposals.
Responsibilities
- Collaborate with Proposal Analysts and Proposal Writers throughout the entire proposal lifecycle, from intake to submission, to ensure that timelines, deliverables, and requirements are met
- Collaborate with Proposal Analysts and Proposal Writers to monitor proposal milestones, ensure centralized documentation, and provide status updates for all assigned projects
- Partner with Proposal Analysts and Proposal Writers to coordinate inputs from internal subject matter experts across departments, including Operations, Compliance, IT, Implementation, and Marketing
- Schedule and support proposal kick-off, review to ensure clarity of expectations and deliverables
- At the direction of Proposal Analysts and Proposal Writers, submit required RFX deliverables, including Letters of Intent, Intent to Bid forms, vendor registrations, confidentiality/NDAs, RFX questions, addenda acknowledgments, and related attestations, accurately and on time
- Assist with writing and refining non-technical sections such as company overviews, key personnel resumes, organizational charts, case studies, service descriptions, and implementation schedules
- Assist with maintaining standard proposal templates, responses, and supporting materials in proposal management systems (e.g., Loopio)
- Assist Proposal Analysts and Proposal Writers with the development of proposal responses, as needed
- Collaborate with Proposal Analysts and Proposal Writers during the review of RFXs to ensure all requirements are fully compliant with RFX submission criteria
- Uphold A.E. Perkins' standards for accuracy, confidentiality, and audit-ready documentation
- Maintain organized digital files and archives for all submitted proposals in accordance with internal policies
- Assist Proposal Analysis and Proposal Writers with tracking proposal metrics, including win/loss outcomes and post-submission feedback, through our metrics reports across A.E. Perkins' brands to support continuous improvement
- On-time delivery of all assigned RFX responses
- Accuracy and compliance across submitted materials
- Positive internal collaboration feedback from Proposal Analysts and Proposal Writers
- Continuous improvement in content quality and turnaround efficiency
Skills
- Bachelor's degree in Business Administration, English, Communications, Journalism, Marketing, Health Services Administration, or related field
- 1-3 years of experience in proposal coordination, marketing, or administrative support
- Experience in the third-party administration (TPA) of health and welfare benefits such as Flexible Spending Accounts (FSAs), Dependent Care Accounts (DCAs), Health Reimbursement Accounts (HRAs), Health Savings Accounts (HSAs), and Compliance Services (COBRA) and Retiree/Direct Billing, health insurance, healthcare administration, or HR employee benefits industry is required
- Ability to manage multiple concurrent deadlines and maintain accuracy across complex assignments
- Strong command of grammar, structure, and tone with the ability to edit or refine technical information into clear, professional content
- Precision in proofreading, formatting, and validating compliance across complex proposal documents
- Demonstrated ability to work effectively in cross-functional environments supporting multiple internal teams
- High proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and Adobe Acrobat Pro
- High familiarity with proposal management tools (e.g., Loopio) and Salesforce CRM systems is required
Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- 401(k) Matching
- Flexible Spending Accounts
- Health Savings Accounts
- Disability & Life Insurance
- Employee Assistance Program
- LegalShield
- ID Shield
- Commuter Reimbursement Plan
- Tuition Reimbursement
- Bonus Pay - This position falls under our "Corporate Bonus Plan" which entitles you to a potential bonus payout of up to 10% of your annual salary as an annual bonus, if offered employment
- Wellable membership
- Telescope Health (telehealth) through Accresa
- Intellect (mental health) application
- Employee engagement activities, including voluntary events, raffles, book club, and more!
Company Overview
Ameriflex is a payment processor for individual CDH accounts, COBRA, Compliance Services, and other notional account programs It was founded in 2010, and is headquartered in Carrollton, Texas, USA, with a workforce of 201-500 employees. Its website is http://myameriflex.com.
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