Experienced Administrative Assistant for Pupil Services - 12-Month Position in Pennsylvania

Introduction to Downingtown Area School District

Downingtown Area School District is a vibrant and diverse educational community dedicated to providing excellence in education. We are committed to fostering an environment that values diversity, inclusion, and respect, where every student can thrive and reach their full potential. As a district, we continually seek innovative ways to enhance our educational setting, and we believe that recruiting and retaining a diverse group of staff is crucial to achieving this goal. If you are passionate about education and want to be part of a dynamic team that makes a difference in the lives of students, we invite you to explore this exciting opportunity.

Job Overview

We are seeking an experienced and highly skilled Administrative Assistant for Pupil Services to join our team. This 12-month position is based in our Administrative Office in Pennsylvania and offers a competitive salary of $19.60 per hour. As an Administrative Assistant, you will play a vital role in supporting the daily and strategic operations of our Pupil Services department, ensuring the smooth delivery of administrative responsibilities. Your expertise and dedication will be essential in helping us achieve our mission to educate all students to meet the rigorous challenges of a global society.

Key Responsibilities

• Coordinate and implement daily and strategic operations to assist and support the department with administrative responsibilities
• Answer incoming telephone calls, screen callers, schedule appointments and meetings, and respond to inquiries
• Process daily mail, utilize various software products to design and develop correspondence, flyers, spreadsheets, and other materials
• Compose, design, fax, proofread, print, duplicate, collate, distribute, and file division materials, including correspondence, memos, reports, bids, and budgets
• Respond to or redirect all forms of communication, monitor weekly, maintain, and update monthly department website and DASD Sharepoint portal postings
• Prepare and submit requisitions, reconcile expenditures, and set up and maintain efficient office systems and procedures
• Interface with all levels of employees and external contacts, greet visitors, provide assistance and information, and respond to inquiries and requests
• Maintain and check tickler file daily, prioritize job assignments, and ensure timely follow-through
• Meet regularly with the administrator to review work and appointment schedule, discuss assignments, review progress of projects, and agree on goals and timetables
• Anticipate and initiate collection of data, compile and summarize information, prepare State and Federal reports, perform budget computations, and monitor progress
• Schedule, prepare agenda, attend, and take minutes for meetings as required, reserve room accommodations, and make necessary arrangements for refreshments
• Use initiative and decision-making skills to assist the department, create and maintain position procedure outlines, and work in collaboration and coordination with other assistants

Essential Qualifications

• High school diploma with a minimum of three years of experience in a similar position
• Knowledge of standard office procedures and practices
• Ability to handle multiple tasks simultaneously and proficient secretarial skills, including organizational skills and the ability to meet deadlines
• Strong technology skills, including but not limited to all tools in the Office and Google Suites
• Proficiency in the use of technology for individual and system management, communication, and research
• Strong mathematical, verbal, and written communication skills
• Ability to make decisions independently and execute assignments of administrative detail as delegated
• High level of interpersonal skills to handle sensitive and confidential situations and information

Preferred Qualifications

• Experience working in an educational setting or with pupil services
• Familiarity with special education laws and regulations
• Knowledge of budgeting and financial management principles
• Experience with data analysis and reporting
• Strong problem-solving and critical thinking skills

Skills and Competencies

• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office and Google Suites
• Strong attention to detail and ability to maintain confidentiality
• Ability to adapt to changing priorities and deadlines

Career Growth Opportunities and Learning Benefits

At Downingtown Area School District, we are committed to the growth and development of our employees. As an Administrative Assistant, you will have access to ongoing professional development opportunities, including training and workshops to enhance your skills and knowledge. You will also have the opportunity to work with a talented and dedicated team of professionals who are passionate about education and making a difference in the lives of students.

Work Environment and Company Culture

Our district values diversity, inclusion, and respect, and we strive to create a work environment that is welcoming and inclusive to all employees. We believe in fostering a culture of collaboration, innovation, and continuous improvement, where every employee feels valued and supported. As an Administrative Assistant, you will be part of a dynamic team that is committed to achieving excellence in education and making a positive impact on the lives of students.

Compensation, Perks, and Benefits

We offer a competitive salary and benefits package, including medical, dental, and vision insurance, flexible spending accounts, life insurance, disability insurance, and workers' compensation. You will also have access to paid sick, vacation, and personal days, as well as an employee assistance and advocacy program. Additionally, we offer tuition reimbursement, a state pension system, and wellness incentives, including fitness club reimbursement.

Conclusion

If you are a highly skilled and experienced administrative professional who is passionate about education and making a difference in the lives of students, we encourage you to apply for this exciting opportunity. As an Administrative Assistant for Pupil Services, you will play a vital role in supporting the daily and strategic operations of our department, and you will have the opportunity to work with a talented and dedicated team of professionals who are committed to achieving excellence in education. Don't miss out on this chance to join our dynamic team and make a positive impact on the lives of students. Apply now and take the first step towards a rewarding and challenging career with Downingtown Area School District.

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