About Purdue University Global
Purdue University Global is a public, nonprofit institution dedicated to providing high-quality, affordable education online. Building on Purdue University's mission to increase access to education, Purdue Global offers a world-class learning experience, empowering students to achieve their academic and professional goals. As a leader in online education, Purdue Global is committed to innovation, excellence, and student success.
Job Summary
We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to the Chancellor and the Purdue Global leadership team. As a trusted advisor and liaison, you will play a critical role in maximizing the effectiveness of operational processes and communications. This is a unique opportunity to work in a dynamic and fast-paced environment, utilizing your exceptional organizational, communication, and interpersonal skills to drive success.
Key Responsibilities
- Communication:
- Exercise discretion and independent judgment to collect and analyze information requests, identifying trends to create operational efficiencies.
- Conserve the executive's time by reading, researching, and routing correspondence.
- Respond to inquiries and issues from internal and external sources.
- Manage the PG Google Voice line.
- Scheduling and Travel:
- Maintain the executive's calendar, schedule complex meetings, prepare agendas, and arrange complex national and international travel.
- Ensure support materials are prepared and available for meetings and events.
- Plan and execute the logistics of leadership meetings and events, including setup of meeting space and catering.
- Operational Support:
- Monitor credit card expenses and maintain financial records for administrative support, submitting expense reports in a timely manner.
- Submit invoices for payment.
- Create, update, and maintain databases, websites, and mailing lists.
- Communicate with the building deputy regarding new access cards and office issues.
- Order supplies and maintain office equipment.
- Other Administrative Support Duties:
- Perform other administrative support duties as assigned by the Chancellor or leadership team.
Requirements and Qualifications
Essential Qualifications:
- Bachelor's degree in Communications, Business Administration, Management, or a related field.
- Minimum of 3 years of experience in a high-level administrative support role or equivalent.
- An equivalent combination of education and experience may also be considered.
Preferred Qualifications:
- 5+ years of experience supporting senior organizational leaders and higher education support.
Skills and Competencies:
- Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university.
- Ability to interpret policies and procedures to proactively resolve issues.
- Excellent written, verbal, and interpersonal communication skills.
- Strong organizational and time management skills, with attention to detail.
- Advanced computer and related software skills, including Word, Excel, PowerPoint, Google Suite products, and web conferencing tools.
- Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
- Strong problem-solving skills, with the ability to identify problems, generate ideas for improvement, and implement or recommend solutions.
- Ability to use discretion and independent judgment to make sound decisions, balancing facts, priorities, and possible outcomes.
What We Offer
Compensation and Benefits:
- Competitive salary with a target range of $65,000.
- Comprehensive benefits package, including opportunities for professional growth and development.
Work Environment and Culture:
- Remote work opportunity with occasional travel to West Lafayette, Indiana (10-15%).
- Collaborative and dynamic work environment with a diverse team of professionals.
- Opportunity to work with a leading institution in online education, driving innovation and excellence.
Career Growth and Learning Benefits:
- Professional development opportunities, including training and education programs.
- Opportunities for growth and advancement within the organization.
- Collaborative and supportive work environment that encourages learning and innovation.
How to Apply
If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity. Please submit your application today, and join our team as an Executive Assistant to the Purdue University Global leadership team.
Equal Employment Opportunity: Purdue Global is proud to be an Equal Employment Opportunity/Affirmative Action employer. Our goal is to recruit and retain talent from a diverse pool of applicants and celebrate a variety of perspectives, experiences, and skills to support an inclusive environment. Employment decisions are based on qualifications, merit, and business needs, striving to ensure a fair and equitable process. All are encouraged to apply.
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