Join Our Mission to Improve the Lives of Dogs and Their Human Companions
Workwarp is a dynamic and growing company with a portfolio of businesses focused on enhancing the lives of dogs and their human families. Since 2003, we've been dedicated to making a positive impact in the pet industry, and we're now poised for exponential growth. Our CEO, James Jacobson, is seeking an exceptional Executive Assistant to join his team as a right-hand partner. If you're a highly organized, tech-savvy, and proactive individual who loves dogs, we want to hear from you!
About Our CEO and Company Culture
James Jacobson is a seasoned entrepreneur with a proven track record of building successful businesses in the media and e-commerce spaces. He's a visionary leader who values delegation, mentorship, and growth. Our company culture is built on a foundation of trust, integrity, and a passion for making a difference. We're a remote team, and our work environment is flexible, supportive, and dynamic.
Role Snapshot:
- Company: Workwarp
- Start Date: Immediate openings available
- Location: Remote
- Compensation: Competitive salary with valuable stock options
- Position: Executive Assistant to CEO
Key Responsibilities:
As the CEO's right-hand Executive Assistant, you will play a critical role in supporting James Jacobson and ensuring the smooth operation of our business. Your responsibilities will include:
- Providing administrative support to the CEO, including email management, calendar organization, and travel arrangements
- Coordinating projects across various departments, including operations, marketing, customer relations, sales initiatives, podcasting, publishing, and public relations
- Managing and prioritizing tasks, ensuring timely completion and effective communication
- Serving as a liaison between the CEO and employees, clients, and external partners
- Maintaining confidentiality and handling sensitive information with discretion
- Conducting research, preparing reports, and presenting findings to support business decisions
- Troubleshooting technical issues and suggesting improvements to our systems and processes
Administrative Support:
- Manage and prioritize the CEO's incoming and outgoing email using Office 365
- Coordinate the CEO's calendar, ensuring seamless scheduling and minimal conflicts
- Assist in planning appointments, meetings, events, and travel arrangements
- Attend video conference calls and take notes, focusing on next actions for each participant
- Receive and screen phone calls, redirecting them when appropriate
- Create regular reports and update internal databases
- Maintain electronic and paper records, ensuring information is organized and easily accessible using One Drive and SharePoint
Communication and Liaison:
- Act as the point of contact between the CEO and employees, clients, and external partners
- Facilitate internal communication, distributing information and scheduling presentations as needed
- Handle confidential documents, ensuring they remain secure and confidential
Project Management and Coordination:
- Track and update projects in Microsoft Planner/To Do
- Review and recommend changes to our company's standard operating procedures and policies
- Conduct research and prepare presentations or reports as assigned
Operational Efficiency and Support:
- Research and suggest more efficient ways to run the office and troubleshoot malfunctions
- Review credit card statements and provide assistance to our bookkeepers and accountants
Requirements and Qualifications:
To be successful in this role, you should possess:
- A minimum of 3-5 years of experience as an Executive Assistant or in a similar role
- Proven expertise in office management systems, including Microsoft Office 365
- Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders
- Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines
- Highly developed research and analytical skills, with the ability to prepare reports and presentations
- Proficiency in Microsoft Teams, Microsoft To Do, and other productivity tools
- Comfort with virtual technologies, including video conferencing and cloud-based software
- Strong attention to detail, with a focus on accuracy and quality
- Integrity and confidentiality, with the ability to handle sensitive information
Preferred Qualifications:
We would also like to see:
- Experience working in the pet industry or a related field
- Familiarity with CRM systems, such as Hubspot
- Knowledge of Shopify and WordPress
- Previous experience with project management tools, such as Microsoft Planner
Career Growth Opportunities and Learning Benefits:
At Workwarp, we're committed to supporting the growth and development of our team members. We offer:
- Opportunities for professional growth and advancement
- Training and development programs to enhance your skills and knowledge
- A supportive and dynamic work environment that encourages collaboration and innovation
Work Environment and Company Culture:
As a remote team member, you'll have the flexibility to work from your own home or a dedicated office space. We provide:
- A flexible schedule, with core hours Monday-Friday, 8am-5pm Hawaii time (GMT-10)
- The opportunity to work with a dynamic and growing company
- A culture that values trust, integrity, and a passion for making a difference
Compensation and Benefits:
We offer a competitive salary, valuable stock options, and a comprehensive benefits package, including:
- Paid time off and flexible scheduling
- Opportunities for professional growth and development
- A dynamic and supportive work environment
How to Apply:
If you're a motivated and organized individual who is passionate about making a difference in the lives of dogs and their human families, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume, cover letter, and any relevant experience or qualifications.
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Apply Now