Join our innovative team at Tech Matters as a part-time Executive Assistant, where you'll play a vital role in driving success and supporting our CEO in a remote, dynamic environment. As a seasoned professional with a passion for social impact, you'll leverage your exceptional organizational skills, business acumen, and emotional intelligence to optimize the CEO's time, facilitate seamless communication, and foster a culture of collaboration and productivity.
Tech Matters is a nonprofit organization that harnesses the power of technology to empower social sector innovators and drive large-scale positive change. Our flagship initiatives, Aselo and Terraso, are dedicated to supporting crisis response helplines and promoting regenerative local economies worldwide. As our ideal candidate, you'll be a strategic thinker, a creative problem-solver, and a dedicated team player who is eager to make a meaningful difference in the lives of others.
In this part-time role (10 hours/week), you'll be responsible for:
- CEO Time Optimization: Ensure the CEO's time is maximized effectively, recommending and making adjustments to daily schedules based on shifting priorities.
- Task Management: Align the CEO's tasks and projects with the organization's strategic objectives, tracking and ensuring follow-up action items are completed.
- Communication Triage: Prioritize and assist in response to emails, calls, and requests addressed to the CEO, determining which require immediate attention and which can be deferred or delegated.
- Calendar Management: Organize and schedule meetings, appointments, and events for the CEO, ensuring scheduling conflicts don't occur.
- Document Preparation: Create, edit, and proofread business documents, presentations, and reports.
- Meeting Coordination: Coordinate and oversee logistics for board meetings, company-wide events, and other initiatives, ensuring the CEO is well-informed and equipped to handle all discussions.
- Feedback Loop: Act as a sounding board for the CEO, providing feedback on various matters from an operational perspective.
- Team Liaison: Serve as a bridge between the CEO and the executive team, facilitating clear communication and ensuring organizational alignment.
- Special Projects: Assist with or lead on special projects that drive social impact and support the organization's mission.
To excel in this role, you'll need:
- Bachelor's degree or equivalent work experience.
- Five years of experience as an Executive Assistant, preferably with direct experience managing or supporting a CEO or senior executive.
- Exceptional organizational and multitasking skills, with the ability to think several steps ahead.
- Excellent written and verbal communication abilities.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- High emotional intelligence, with the ability to anticipate needs and think critically.
- Proven ability to handle sensitive and confidential information with discretion.
- Adaptable and resilient in fast-paced environments, with a commitment to continuous learning and improvement.
We're a remote-first, globally distributed team that values diversity, equity, and inclusion. We encourage applications from people of color, LGBTQ individuals, and people with disabilities. If you're a motivated and compassionate professional who is passionate about social impact, we want to hear from you.
Ready to apply? Please submit your application, including a cover letter that describes why this position and our mission resonate with you. We can't wait to hear from you!
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