Note: The job is a remote job and is open to candidates in USA. Epilepsy Foundation is seeking an HR Coordinator to support HR functions and ensure compliance with employment laws. The primary responsibility of the HR Coordinator is to provide essential administrative support to HR, managing staffing changes, onboarding, offboarding, and maintaining accurate HR records.
Responsibilities
- You will provide exceptional customer service to staff, business partners, the public, and other stakeholders
- You will answer frequently asked questions from employees related to standard policies, benefits, hiring processes, and related topics, and/or escalate more complex situations to the appropriate contact
- You will provide day-to-day administrative and operational support to Human Resources, including coordinating, scheduling, documenting, and tracking key HR processes
- You will administer all staffing and HR-related payroll changes, manage employee and manager self-service transactions in ADP, distribute employment letters and memos for job changes, and collaborate with Payroll and Benefits to ensure accuracy and timeliness of HR transactions
- You will coordinate onboarding, including new hire orientation, I-9 completion (E-Verify), paperwork coordination, system setup, onboarding portal registration via ADP, and employee orientation logistics. You will partner with internal stakeholders to improve onboarding strategies and guide new hires and managers through the process
- You will coordinate offboarding, including managing checklists, exit meetings and surveys, and HRIS system deactivation
- You will complete employment and wage verification forms
- You will administer personnel files, records, documentation, and HRIS systems to ensure data accuracy across systems and compliance with federal, state, and nonprofit-specific labor regulations and record-keeping best practices
- You will perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
- You will assist with compliance tracking, including training completion and policy acknowledgments
- You will assist with submitting information to regulatory agencies, such as the EEOC and Department of Labor
- You will assist with maintaining HR resources, including the HR intranet, job descriptions, labor law posters, organizational charts, employee surveys, and newsletters
- You will assist with logistics for employee events, recognition activities, celebrations, staff meetings, and training sessions
- You will assist with additional responsibilities, including ordering supplies; processing HR mail; preparing correspondence; processing invoices, check requests, and expense reports; and generating reports
- Other related duties, as assigned
Skills
- Proficiency in HR technology, Microsoft Office applications, and related software
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Working understanding of human resources principles, practices, and procedures
- A high level of detail orientation and accuracy is essential
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and, at times, stressful environment
- Ability to prioritize work assignments, track multiple projects simultaneously, and follow through to completion
- Uses sound judgment and maintains strict confidentiality
- One (1) to two (2) years of practical, relevant experience
- HR or related degree and/or equivalent work experience
Company Overview
Epilepsy Foundation is an organization that improves the lives of people living with epilepsy by accelerating treatments. It was founded in 1968, and is headquartered in Belleville, Illinois, USA, with a workforce of 51-200 employees. Its website is http://www.efgreatersil.org.
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