Prepared Hero is an innovative DTC ecommerce brand dedicated to equipping individuals with high-quality, reliable products for unexpected situations. Our range extends across various categories, ensuring our customers are prepared and confident to face any unforeseen circumstances in their daily lives.
As a trailblazer in the industry, Prepared Hero is committed to providing a seamless, user-friendly shopping experience, ensuring our customers have easy access to our life-saving and convenient products. We stand for readiness, quality, and a customer-centric approach, promising peace of mind and preparedness. Our mission goes beyond transactions; we aim to educate and empower communities to be their own heroes.
About the Role:
We’re seeking a detail-oriented and proactive AR/AP Accountant with CPG industry experience to manage end-to-end accounts payable and receivable processes. The ideal candidate will be highly proficient with Bill.com, EDI platforms (such as SPS Commerce), and experienced in 3-way invoice matching. This role ensures timely processing of payments and collections while maintaining accurate records and supporting key financial operations.
Requirements
What you will do:
Accounts Payable (AP)
- Process vendor bills and employee reimbursements using Bill.com
- Perform 3-way matching of purchase orders, receipts, and invoices
- Reconcile discrepancies with internal teams and external vendors
- Manage vendor relationships and ensure timely payments
Accounts Receivable (AR)
- Generate and issue customer invoices based on sales orders and fulfillment data
- Reconcile incoming payments and monitor outstanding accounts
- Communicate with customers on overdue invoices and apply cash receipts
EDI Invoice Automation
- Pull and process invoices from SPS Commerce and other EDI portals
- Troubleshoot transmission errors and resolve integration issues
- Work with ERP teams to ensure invoice accuracy and data flow consistency
Reporting Compliance
- Maintain accurate records and assist with month-end close and reconciliations
- Prepare AR/AP aging reports and assist with audits as needed
- Ensure adherence to company policies and GAAP compliance
What we are looking for:
- 3+ years experience in AR/AP accounting, ideally in the CPG or wholesale/retail industry
- Strong knowledge of Bill.com, SPS Commerce, and EDI workflows
- Proficient in 3-way invoice matching
- Familiarity with ERP systems such as NetSuite, Fulfil.io, or similar
- Proficient in Microsoft Excel and G Suite
- Strong organizational skills and attention to detail
- Bachelor’s degree in Accounting, Finance, or related field (preferred)
- Experience with warehouse/3PL invoicing and chargeback reconciliation
- Understanding of retail terms like net payment cycles, allowances, and deductions
- Exposure to tools like QuickBooks, A/P automation platforms, or inventory systems
Benefits
- Competitive hourly range with flexibility depending on background and experience;
- PTO + Regional Holiday time off
- End-of-year bonus;
- Wellness workspace budget;
- Fully remote position with flexible working schedule.
Originally posted on Himalayas
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