Experienced Festival Coordinator for Publishing Database Management – Temporary Full-Time Remote Position for the 2025 Sundance Film Festival

Introduction to Sundance Institute

Sundance Institute is a non-profit organization dedicated to the development and promotion of independent artists and their work. The Institute is renowned for its annual Sundance Film Festival, which showcases innovative and daring films from around the world. As a leader in the film industry, Sundance Institute is committed to fostering a community of creative and talented individuals who share a passion for storytelling and artistic expression. We are currently seeking a highly skilled and detail-oriented Festival Coordinator to join our team as a Publishing Database Manager for the 2025 Sundance Film Festival.

Position Overview

The Festival Coordinator, Publishing Database, will play a crucial role in coordinating the workflow of information for digital and print Festival publications. This temporary position will work full-time from November 13, 2024, through January 31, 2025, and will require flexibility to work extended hours, including evenings, weekends, and holidays, to meet key deadlines and respond to on-call needs as assigned. As a fully remote position, the successful candidate will have the opportunity to work from anywhere, using digital tools and platforms to collaborate with the team and stakeholders.

Key Responsibilities

• Gathering, trafficking, and auditing information for print and digital publications of the Sundance Film Festival, ensuring accuracy and attention to detail.
• Entering information into the database in accordance with detailed standards, maintaining data integrity and consistency.
• Communicating with interdepartmental stakeholders about database updates in a timely manner, assisting with troubleshooting, and resolving issues promptly.
• Proofreading and editing various publications and documents, ensuring that final publications match the database exactly and adhere to Institute house style.
• Exporting reports from the database as needed, providing insights and data to support Festival planning and operations.
• Collaborating with the Festival Manager, Editing, Editors, and year-round Institute staff to support other tasks related to the publishing process, ensuring seamless execution and delivery.

Essential Qualifications

• Legal authorization to work in the United States.
• 2 years of experience with databases, data entry, publications, proofreading, project management, or related fields, demonstrating a strong foundation in information management and coordination.
• Outstanding verbal, written, and interpersonal communication skills, with the ability to work effectively with a variety of people, including stakeholders, colleagues, and external partners.
• Excellent organizational skills and ability to prioritize tasks, managing multiple projects and deadlines in a fast-paced environment.
• Ability to maintain confidential information, ensuring discretion and professionalism in all interactions.
• Detail-oriented with the ability to audit work to avoid mistakes and perform tasks accurately, demonstrating a high level of attention to detail and quality control.

Preferred Qualifications

• Experience with copyediting and familiarity with The Associated Press Stylebook, ensuring consistency and accuracy in written communications.
• Proficiency with Airtable and Google Drive, with knowledge of HTML a plus, demonstrating technical skills and adaptability in a digital environment.
• Previous experience in festival or event management, publishing, or a related field, providing a strong understanding of the industry and its requirements.

Skills and Competencies

• Strong analytical and problem-solving skills, with the ability to identify mistakes and errors, and develop effective solutions.
• Excellent troubleshooting and problem-solving skills, with the ability to work independently and as part of a team.
• Ability to work under pressure, meeting tight deadlines and delivering high-quality results in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to build relationships and collaborate with stakeholders, colleagues, and external partners.

Career Growth Opportunities and Learning Benefits

As a Festival Coordinator for Publishing Database Management, you will have the opportunity to develop your skills and expertise in a dynamic and creative environment. You will work closely with experienced professionals in the film industry, gaining insights and knowledge that will enhance your career prospects and professional growth. Additionally, you will have access to training and development opportunities, including workshops, webinars, and online courses, to support your continued learning and development.

Work Environment and Company Culture

Sundance Institute is committed to fostering a positive and inclusive work environment, where diversity, equity, and inclusion are valued and respected. We believe in creating a workplace culture that is collaborative, creative, and supportive, where employees feel empowered to contribute their ideas and perspectives. As a remote worker, you will be part of a virtual team, using digital tools and platforms to collaborate and communicate with colleagues and stakeholders.

Compensation, Perks, and Benefits

In addition to a competitive hourly pay of $20.32, this position is eligible for benefits and perks, including paid sick leave and Institute holidays, employee assistance program, employee wellness initiatives, and Sundance Film Festival passes and benefits. We offer a comprehensive benefits package, designed to support the well-being and success of our employees, both personally and professionally.

Conclusion

If you are a highly motivated and detail-oriented individual, with a passion for the film industry and a commitment to excellence, we encourage you to apply for this exciting opportunity. As a Festival Coordinator for Publishing Database Management, you will play a critical role in the success of the 2025 Sundance Film Festival, working with a talented team of professionals to deliver high-quality publications and materials. Don't miss this chance to join our team and contribute to the magic of the Sundance Film Festival. Apply now and take the first step towards an exciting and rewarding career in the film industry!

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