Experienced Contracts Administration Associate – Federal, State, and Local Government Contracts Support Specialist (Remote Eligible)

Introduction to Mathematica

Mathematica is a leading organization that applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.

Job Overview

We are seeking a highly motivated and organized Contracts Administration Associate to join our Business Operations group. As a Contracts Administration Associate, you will work under the supervision of the Contracts department leadership team in the administration of contracts, performing a variety of tasks to support Contracts operation and services delivery. The portfolio includes federal, state, and local government contracts, as well as foundation and commercial contracts. This is an excellent opportunity for a detail-oriented and analytical individual to join a dynamic team and contribute to the success of our organization.

Key Responsibilities

• Perform contract and subcontract administration support tasks, including contract closeout activities, coordinating contract review and execution, research, and drafting correspondence such as 75%/85% limitation of funding letters, key personnel change request letters, labor category change requests, and other required notices.
• Assist in the drafting and review of agreements critical to supporting the Contracts function, such as modifications, subcontracts, non-disclosure agreements, teaming agreements, and other contract documents.
• Provide guidance and feedback to project teams relating to monitoring contract and subcontract costs, compliance with terms, and communicating contracts policies and processes with staff throughout Mathematica to enhance cross-functional understanding of Contract processes and teamwork.
• Maintain and update the contract management system to ensure accuracy and to incorporate changes.
• Assist with the preparation and submission of administrative and other reports to and from federal agencies and as required by clients and auditors.
• Support Contracts administration, including internal cross-functional meetings, partnering with Legal Operations, onboarding coordination, and maintaining internal content sharing (SharePoint, intranet, and other).
• Support the development of Contracts processes and procedures and analyze opportunities for improvements and efficiency gains.
• Participate in and manage special Contracts projects and organizational initiatives.
• Actively support the advancement of organizational diversity, equity, and inclusion efforts, and apply diversity, equity, and inclusion lens across job responsibilities.

Essential Qualifications

• Excellent written and verbal communication skills.
• Willingness to take on challenges, eager to learn new subject matter, capacity to learn new systems quickly, and ability to think creatively about how to continuously improve.
• Accuracy with work, strong organizational skills, and attention to detail.
• Ability to deal tactfully and diplomatically with others.
• Flexibility to handle multiple priorities, sometimes simultaneously, under deadline pressure.
• Ability to work independently for prolonged periods of time.
• Willingness to travel to other locations as necessary.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint.

Preferred Qualifications

• Familiarity with contracting/subcontracting.
• Experience working with federal, state, and local government contracts.
• Knowledge of contract management systems and software.

Education and Experience

A BA/BS degree in business administration, liberal arts, or a related field is required. A combination of equivalent education and work experience may be substituted for the above requirements. At least 0-2 years of relevant experience is preferred.

Career Growth and Development

At Mathematica, we are committed to the growth and development of our employees. As a Contracts Administration Associate, you will have the opportunity to work on a variety of projects, develop your skills and expertise, and advance your career in a dynamic and supportive environment. We offer a comprehensive training program, mentorship, and opportunities for professional development and advancement.

Work Environment and Company Culture

Mathematica is a 100% employee-owned firm that values collaboration, innovation, and excellence. We offer a dynamic and supportive work environment that encourages creativity, teamwork, and professional growth. Our company culture is built on a foundation of respect, inclusivity, and social responsibility. We are committed to diversity, equity, and inclusion and strive to create a workplace that is welcoming and inclusive to all employees.

Compensation and Benefits

We offer a competitive salary range of $50,000 - $63,000 per year, depending on experience. Our comprehensive benefits package includes medical, dental, and vision insurance, 401(k) matching, and a generous paid time off policy. As an employee-owned firm, you will also have the opportunity to participate in our Employee Stock Ownership Plan (ESOP) and share in the financial success of the company.

Conclusion

If you are a motivated and organized individual with a passion for contract administration and a desire to work in a dynamic and supportive environment, we encourage you to apply for this exciting opportunity. As a Contracts Administration Associate at Mathematica, you will have the chance to work on a variety of projects, develop your skills and expertise, and contribute to the success of our organization. Apply now to join our team and take the first step in your career with Mathematica!

Mathematica is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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